Project Management & Contract Administration
Project Management & Contract Administration in London
Whether you’re planning a home renovation, a commercial extension, or a new build, effective oversight is crucial to ensure your project is delivered safely, legally, on time, and within budget. Our Project Management and Contract Administration service provides end-to-end support: we coordinate contractors, monitor progress, manage costs, and enforce compliance with building regulations and contractual obligations. As RICS-accredited professionals, we protect your interests from concept through completion—whether you’re a homeowner, landlord, or developer.
Accredited & Experienced Team
Information on the Act
Professional
Fixed Free Quotation
What is Project Management & Contract Administration?
Project Management involves the day-to-day coordination of construction activities—ensuring all trades work in sequence, delivering on quality standards, and meeting agreed milestones. Our RICS-qualified surveyors develop a clear project programme, appoint and supervise contractors, resolve on-site issues, and report progress so you always know exactly where your project stands.
When do I need Project Management?
You need professional Project Management if you:
- Are embarking on a complex renovation, extension, or new build that involves multiple contractors (e.g., architects, builders, M&E specialists).
- Lack the time or experience to coordinate trades, obtain permits, and ensure works comply with building regulations.
- Wish to protect your budget by preventing cost overruns through strict procurement, variation control, and regular cost-to-complete reporting.
- Require a single point of contact to oversee health & safety, quality control, and stakeholder communication (e.g., neighbours, local authority, tradespeople).
Without formal Project Management, even straightforward projects can face delays, hidden costs, and regulatory breaches.
What is Contract Administration?
Contract Administration focuses on managing the legal and financial framework of your construction contract—ensuring the terms you negotiated (price, scope, programme, payment milestones) are enforced and any variations handled correctly. We administer JCT, NEC3/NEC4, or bespoke contracts by:
- Certifying interim payments to contractors based on completed work.
- Assessing and agreeing variations or additional works costs.
- Monitoring subcontractor performance and issuing notices (e.g., extension of time, defects).
Managing dispute avoidance through clear, timely communications and record-keeping.
When do I need Contract Administration?
You need Contract Administration if you:
- Have agreed construction terms under a formal contract (e.g., JCT Standard Building Contract) and want to ensure both parties fulfil obligations.
- Anticipate changes in scope that require formal variations and cost-to-complete assessments.
- Wish to protect against contractor claims for prolongation, acceleration, or unforeseen site conditions.
- Require independent certification of payments to maintain cash flow control and prevent disputes.
Poor contract administration can expose you to latent claims, payment defaults, or legal challenges—putting your project’s success at risk.
Core Services Included
- Pre-Construction
- Review drawings and tender documents.
- Advise on procurement strategy and contract terms.
- Programme & Inspections
- Develop a project programme with key milestones.
- Conduct regular site visits, inspect quality, and report progress.
- Contract Administration
- Certify interim payments and manage variations.
- Administer extensions of time under JCT/NEC terms.
- Certify interim payments and manage variations.
- Financial Reporting
- Monthly cost forecasts highlighting variances.
- Cash-flow projections for lenders or investors.
- Close-Out
- Compile snag lists and issue practical completion certificates.
- Handover O&M manuals and as-built information.
Frequently Asked Questions
What’s The Difference Between Project Management And Contract Administration?
Project Management coordinates on-site activities, quality, and health & safety. Contract Administration enforces contract terms, certifies payments, and handles variations.