Privacy Policy
1. Introduction
1.1 We are committed to safeguarding the privacy of our website visitors and service users.
1.2 This policy applies where we are acting as a data controller with respect to the personal data of our website visitors and service users; in other words, where we determine the purposes and means of the processing of that personal data.
1.3 We use cookies on our website. Insofar as those cookies are not strictly necessary for the provision of our website and services, we will ask you to consent to our use of cookies when you first visit our website.
1.4 In this policy, “we”, “us” and “our” refer to Lloyd Dixon Group.
2. How we use your personal data
2.1 In this Section, we have set out:
(a) the general categories of personal data that we may process;
(b) in the case of personal data that we did not obtain directly from you, the source and specific categories of that data;
(c) the purposes for which we may process personal data; and
(d) the legal bases of the processing.
2.2 We may process data about your use of our website and services (“usage data”). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is our analytics tracking system. This usage data may be processed for the purposes of analysing the use of the website and services. The legal basis for this processing is our legitimate interests, namely monitoring and improving our website and services.
2.3 We may process your personal data (“customer information data”). The customer information data may include your name and email address. The source of the customer information data is you or your employer. The customer information data may be processed for the purposes of providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and operation of our business.
2.4 We may process data included in any enquiry that you provide to our website (“enquiry data”). The enquiry data may include your name, company name, telephone number and email address along with the details of your enquiry. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business.
2.5 We may process your service data (“service data”). The service data may include the specific details about work that we conduct for you, or a service or product that we provide for you. The source of the service data is you or your employer or that developed by the course of our working relationship. The service data may be processed for the purposes of operating our website, providing our services, ensuring the security of our website and communicating with you. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business.
2.6 We may process information contained in any enquiry you submit to us regarding goods and/or services (“enquiry data”). The enquiry data may be processed for the purposes of offering, marketing and selling relevant goods and/or services to you. The legal basis for this processing is our legitimate business interests.
2.7 We may process information relating to our customer relationships, including customer contact information (“customer relationship data”). The customer relationship data may include your name, your employer, your job title or role, your contact details, and information contained in communications between us and you or your employer. The source of the customer relationship data is you or your employer. The customer relationship data may be processed for the purposes of managing our relationships with customers, communicating with customers, keeping records of those communications and promoting our products and services to customers. The legal basis for this processing is our legitimate interests, namely the proper management of our customer relationships.
2.8 We may process information relating to transactions, including purchases of goods and services, that you enter into with us and/or through our website (“transaction data”). The transaction data may include your contact details, your card details and the transaction details. The transaction data may be processed for the purpose of supplying the purchased goods and services and keeping proper records of those transactions. The legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract and our legitimate interests, namely the proper administration of our website and business.
2.9 We may process information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters (“notification data“). The notification data may be processed for the purposes of sending you the relevant notifications and/or newsletters. The legal basis for this processing is consent or the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract.
2.10 We may process information contained in or relating to any communication that you send to us (“correspondence data”). The correspondence data may include the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website contact forms. The correspondence data may be processed for the purposes of communicating with you and record-keeping. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business and communications with users.
2.11 Please do not supply any other person’s personal data to us, unless we prompt you to do so.
3. Providing your personal data to others
3.1 We will not disclose your personal data to anyone.
4. Retaining and deleting personal data
4.1 This Section sets out our data retention policies and procedures, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.
4.2 Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
4.3 We will retain your personal data as follows:
(a) Contact form or enquiry form submissions will be retained for a minimum period of 1 year and for a maximum period of 2 years. This information (as submitted by you) is stored within our website platform.
4.4 Notwithstanding the other provisions of this Section 4, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
5. Amendments
5.1 We may update this policy from time to time by publishing a new version on our website.
5.2 You should check this page occasionally to ensure you are happy with any changes to this policy.
5.3 We may notify you of significant changes to this policy by email or through the private messaging system on our website.
6. Your rights
6.1 In this Section 6, we have summarised the rights that you have under data protection law. Some of the rights are complex, and not all of the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.
6.2 Your principal rights under data protection law are:
(a) the right to access;
(b) the right to rectification;
(c) the right to erasure;
(d) the right to restrict processing;
(e) the right to object to processing;
(f) the right to data portability;
(g) the right to complain to a supervisory authority; and
(h) the right to withdraw consent.
6.3 You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data.
6.4 You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.
6.5 In some circumstances you have the right to the erasure of your personal data without undue delay. For example, the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed. However, there are exclusions to this right, such as when processing is necessary for compliance with a legal obligation or for the establishment, exercise or defence of legal claims.
6.6 In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data but will otherwise only process it with your consent, for legal claims, to protect another person’s rights, or for reasons of important public interest.
6.7 You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is our legitimate interests or the performance of a public-interest task. If you object, we will cease to process your personal data unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights and freedoms, or the processing is for legal claims.
6.8 You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose.
6.9 You have the right to object to our processing of your personal data for scientific, historical research, or statistical purposes on grounds relating to your particular situation, unless the processing is necessary for reasons of public interest.
6.10 To the extent that the legal basis for our processing of your personal data is consent or the performance of a contract and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used, machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.
6.11 If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection in your country of residence, place of work or place of the alleged infringement.
6.12 To the extent that the legal basis for our processing of your personal data is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing carried out before the withdrawal.
6.13 You may exercise any of your rights in relation to your personal data by written notice to us via email, through our contact page on our website or by telephone.
7. About cookies
7.1 A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
7.2 Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date unless deleted by the user before that date; a session cookie will expire at the end of the user session, when the web browser is closed.
7.3 Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.
8. Cookies that we use
8.1 We use cookies for the following purposes:
(a) Authentication and status – to identify you when you visit our website and as you navigate it (e.g. _ga, cookieyes-consent, cookielawinfo-checkbox-necessary, PHPSESSID).
(b) Advertising – to display relevant advertisements to you (e.g. NID, _fbp, IDE).
(c) Analysis – to analyse the use and performance of our website and services (e.g. _gat, _gid).
(d) Calls – to track call conversions on mobile devices (e.g. gwcc).
(e) Performance – to assess the performance of our website (e.g. _gid).
(f) Identification – to apply security settings on a per-client basis (e.g. viewed_cookie_policy).
(g) Cookie consent – to store your preferences in relation to cookies (e.g. cookieyes-consent).
(h) Functional – to support functionalities like social sharing, feedback collection, and other third-party features (e.g. UserMatchHistory).
(i) Necessary – basic features such as secure log-in and adjusting your cookie consent preferences; these do not store personally identifiable data.
9. Cookies used by our service providers
9.1 Our service providers use cookies that may be stored on your device when you visit our website.
9.2 We use Google Analytics to analyse website usage. Google Analytics gathers information by means of cookies to create reports about website activity. Google’s privacy policy is available at https://www.google.com/policies/privacy/.
9.3 We use remarketing with Google Ads and Google Analytics to display targeted advertisements to previous visitors when they browse other sites.
9.4 We and other third-party vendors, including Google, use first-party cookies (such as the Google Analytics cookie) and third-party cookies (such as the DoubleClick cookie) together to inform, optimize, and serve ads based on past visits.
9.5 When creating remarketing lists, we do not use any sensitive information about users (e.g. financial status, sexual orientation).
9.6 As Google Ads advertisers, we do not collect Personally Identifiable Information (PII) such as email addresses, telephone numbers or credit card numbers via ads, nor do we create remarketing lists or ad text that target users in prohibited categories.
9.7 Visitors can opt out of Google Analytics for Display Advertisers and customised Google Display Network ads via the Ads Preferences Manager.
9.8 Definitions:
• “User” means a unique instance of a browser, application or similar technology.
• “User Cookie” means the User identifier associated with a User for remarketing or similar audiences.
• “Remarketing Lists” means a list of User Cookies used in connection with remarketing or similar audiences.
• “Similar Audiences Lists” means a list of Users created by Google based on a Remarketing List.
• “Properties” means properties or content on which advertisements are shown.
9.9 You can view, delete or add interest categories associated with your browser at https://adssettings.google.com or opt out of the AdSense partner network cookie via the Network Advertising Initiative’s opt-out mechanism.
9.10 We use a Facebook pixel on our website. Facebook collects information about your use of our website to personalise ads and analyse usage. See https://www.facebook.com/privacy/policies/cookies/?entry_point=cookie_policy_redirect&entry=0 and https://www.facebook.com/about/privacypolicy/? for more details. Registered Facebook users may adjust ad targeting via their account settings.
10. Managing cookies
10.1 Most browsers allow you to refuse to accept cookies and to delete cookies. For instructions, see:
(a) Chrome: https://support.google.com/chrome/answer/95647?hl=en
(b) Firefox: https://support.mozilla.org/en-US/kb/enhanced-tracking-protection-firefox-desktop?redirectslug=enable-and-disable-cookies-website-preferences&redirectlocale=en-US
(c) Opera: https://help.opera.com/en/latest/web-preferences/
(d) Internet Explorer: https://support.microsoft.com/en-gb/windows/manage-cookies-in-microsoft-edge-view-allow-block-delete-and-use-168dab11-0753-043d-7c16-ede5947fc64d
(e) Safari: https://support.apple.com/kb/PH21411
(f) Edge: https://support.microsoft.com/en-us/microsoft-edge/microsoft-edge-browsing-data-and-privacy-bb8174ba-9d73-dcf2-9b4a-c582b4e640dd
10.2 Blocking all cookies may negatively impact the usability of many websites.
10.3 If you block cookies, you may not be able to use all the features on our website.
11. Our details
11.1 This website is owned and operated by Lloyd Dixon Group.
11.2 We are registered in England and Wales under registration number 07748232, and our registered office is at Anne Cherry Cottage, Howe Lane, Binfield, Bracknell, England, RG42 5QS.
11.3 You can contact us:
(a) by post, to the postal address given above;
(b) using our website contact form;
(c) by telephone, on 0800 311 2077; or
(d) by email, using enquiries@pwssurveyors.co.uk.